The modern world runs on email. Every second, 2.4 million emails are sent, which means that your email can be easily lost in the clutter if carelessly constructed. With people's time stretched thin, a poorly-worded job interview email might end up in the trash while a professionally crafted email will merit attention from a potential employer.
Good emails can open doors while bad emails can close them. A well-written email alone might not secure you that interview, but it can certainly help. Some people even credit their being hired to a single email that they sent (and that includes the ‘thank you’ email!).
Review that job interview email sitting in ‘Drafts’, waiting to be sent to your potential employer. Here are 5 words to change if you want it to enhance their impression of you:
"I really enjoyed talking with you today.”
Using adverbs to express enthusiasm can make you seem overeager and unprofessional. It’s important to convey enthusiasm and interest; make sure to do so in a more refined way. For example, delete really and be specific about what part of the conversation resonated with you.
"I will hopefully have my references to you by Friday."
Words like hopefully indicate that you may be unreliable or irresponsible. Dependable people do not hope to get tasks done, they just do them.
"I just wanted to check-in and see what your timeline is for making a decision."
Just is not only unnecessary; it minimizes the importance of your request and - according to Business Insider- will cause you to lose all credibility. In today’s busy world where hiring managers look for independent, initiative-takers, using just may land your request in their deleted folder.
"I’m actually not available at that time, can we meet later in the afternoon?"
If you want to come off as professional, avoid colloquialisms like actually, literally, and basically. These words make it seem like you are talking with a friend rather than conversing with a colleague or superior.
A blank sign-off
Sign-offs are the last words that you convey to the recipient. Leaving it out is acceptable when responding to someone you are well acquainted with, but feels abrupt and impolite with new connections. Instead, try Best, Sincerely, or Kind Regards.
Dropping these words will not necessarily improve the main content of your job interview emails, but it will polish your written voice and help your emails stand out.
Are you a hiring manager? What email writing tips do you have for incoming candidates? Share your thoughts in the comments below!